Club Rules

3. The Club operates under the delegated powers from the Milne Memorial Sports Ground Company, who hold the lease of the property from the Isle of Wight Council, Hereinafter the Milne Memorial Sports Ground Company is referred to as the "Company"

4. There shall be formed a Management Committee which shall comprise of 13 members.
One of the thirteen shall be appointed by the Company and shall be the Treasurer of the Club.
This committee to elect one of its members as Chairperson.
Twelve committee members shall be elected from the members. This will be for a period of two years.
In each year six shall be subject to retirement by rotation and elections shall be held at the Annual General Meeting for these vacancies. The six retiring shall be selected by :

(a) Any member who has served two years since election: if this is insufficient then
(b) The additional members required will be selected by lot from the remaining
committee members (unless they otherwise agree among themselves).
A retiring Committee Member shall be eligible for re-election.

5. No member of staff employed by the Isle of Wight Community Club shall be eligible for election onto the Management Committee. The Management Committee may appoint Sub-committees for any purpose that they may consider necessary and direct when any Sub-committee shall meet and what number shall constitute a quorum.
The Committee shall appoint a Sub-committee of at least three to deal with all matters relating to the purchase for the Club, or with the supply by the Club, of intoxicating liquor. The members of such Sub-committees shall be appointed from the 12 elected members in accordance with the foregoing rules and shall go out of office on that sub-committee on ceasing to be members of the Management Committee, Any sub-committee shall appoint from their number a Chairperson, who shall be a member of the Management Committee.
Sub-committees have the power to co-opt members to that Sub-committee.
Sub-committees may only recommend action, which will be carried out by the Management Committee.
The Chairperson and/or the Treasurer of the Management Committee may attend any
Sub-committee meeting.

6. The Management Committee shall be responsible for the general management of the affairs of the Club including:

a. Membership

b. Control of Sections (See rules relating to Sections)

c. Recommending to the Company the engagement, fixing remuneration, dismissal and direction of the servants of the Club, in accordance with Employment Legislation and the Club's Bye-laws.
No casual employee shall be employed for a continuous period of more than 28 days.

d. Fixing prices of commodities supplied on the Club premises.

e. Engaging in any venture of benefit to the Club.

f. Incurring on behalf of the Club debts for supplies and services to the Club of less than £5,000.
Any single expenditure in excess of £5,000 must be approved by the Company, subject to the receipt of 3 competitive quotations in each case.

g. Suspension of a member guilty of misconduct and (in circumstances serious enough to warrant such action) expulsion from the club (subject to the member's right to appear before the committee on appeal against such suspension or expulsion). See Rule 19 'Conduct of Members'.

7. Meetings of the Committee shall be held monthly, but if circumstances so warrant, a Special Meeting may be called by the Chairperson of the Management Committee at the request of at least two members.
Seven shall constitute a quorum. Motions or amendments shall be deemed carried by a majority vote.
The Chairperson will have no vote but will have a casting vote in the case of equality of votes.
A member of the Committee shall be deemed to have resigned his/her office if he/she be absent from the meetings for a period of two consecutive calendar months, unless the Management Committee decide that circumstances beyond the control of the member should be considered extenuating.

8. The committee has the power to co-opt Full Members of the Club to fill a vacancy among the 12 Committee Members elected under these rules and inherit the full rights of a Management Committee member.
They must be proposed, seconded and accepted by a majority of the Committee members.
Any Committee member so appointed shall hold office only until the conclusion of the next following Annual General Meeting of the Club. and shall be eligible for election at that meeting.

9. The Treasurer, under the direction of the Management Committee, shall be responsible for the accountancy of the Club and its statutory obligations.

10. The Manager is the senior paid employee of the Company responsible for the day to day running of the club, under the direction of the Management Committee. The Manager shall be responsible for all property of the Club, the general organization of its activities, including encouraging the various sections in their activities, its obligations under the licensing, excise and other acts and any other matters connected with the general administration and management of the Club.

11. Other Employees

All permanent employees will be recommended by the Management Committee for employment and, subject to approval, will be appointed by the Company. The Manager may appoint casual employees to ensure the efficient running of the club, including hours and duties etc.

14. Membership is open to all upon application and approval of the Management Committee.

15. There shall be five kinds of Membership application
Full, Retired, Family, Temporary / Holiday, and Colt.
Application should be made to the Club Manager. Applications forms are available from the Club.
Membership, except Temporary / Holiday, shall be elected for Membership and be subject thereafter to renewal at the discretion of the Management Committee.

a. Full Members
Any person over the age of 18 is eligible for election to Full Membership. Election is by the Management Committee. All applications to be approved by the Management Committee.

b. Retired Members
Any person over the age of 60 years, who have retired from full time employment

c. Family Members
Election is by the Management Committee, with the proviso that no membership whatsoever will be effective until the third day after election. Family Membership will cover Husband, Wife/Partner and their children, Grandparents and their grandchildren less than 18 years of age.
Children shall have no voting rights.
Children under a specified age to be accompanied at all times by a parent,grandparent or guardian, provided the parent/grandparent/guardian is a full member.

Subject to Bye-Laws children over a specific age may hold their own Membership cards and have access to the Club as Full Members and therefore do not need to be accompanied, although their_. behaviour whilst at the club is the ultimate responsibility of the Parent, Grandparent or Guardian.

d. Temporary/Holiday Members
Can be any person not permanently resident on the Isle of Wight.
Applications for Temporary /Holiday membership may be accepted or rejected by the Club Manager without reference to the Management Committee, provided that if accepted, at least two days shall elapse between the date of application membership. The maximum duration of a Temporary/Holiday membership shall be twenty-one days from date of admission.
The Management Committee and the Club Manager shall together ensure that the number of Temporary/Holiday members at any one time shall not exceed two percent of the total membership on the 31 st March in any year.

e. Colt Membership

Residents of the I.O.W. aged 10 to 18 years are eligible for election to Colt Membership. Membership application must be made through a Section Secretary and that section will be responsible for their well being. Membership of Colts will only permit activities within that section and will have no rights to any parts of the club/grounds. Their Parents/ Grandparents or Guardians must authorise the membership application. Election is by the Management Committee.
Colt members are not eligible to sign in any guests.
Colt members have no voting rights.

f. Honorary and Life Members
The Management Committee can award Honorary and Life membership in recognition of past services to the Club.
The Management Committee may elect any person an Honorary member of the Club for such a period as it thinks proper and it may remove any name from the list of Honorary members.
The Honorary member shall have no voting rights.

16. Rights
All Full Members of the Club shall have voting rights.
All Members shall have the use of the Club premises and sports ground and will be able to participate in particular functions, which may bear an additional charge for admission at the discretion of the Management Committee.
A Member shall be entitled to cancel membership upon giving four weeks notice in writing to the Club Manager

17. Conditions of Membership
No person is to be admitted to Full, Retired or Family membership, or be admitted as candidates for membership to any of the privileges of membership without an interval of at least two weeks between their application for membership and their admission.
All membership applications have to be posted on the Club notice board for at least seven days and any member may object to the application for membership in writing to the Club Manager. Membership will not be effective until admission by the Management Committee and upon receipt of a valid membership card.

18. Termination of Membership
Membership shall end upon the member ceasing to pay subscription (if any) or expulsion for misconduct or Temporary / Holiday members at the end of the last day of visit.

19. Conduct of Members
If the Management Committee considers that any member's conduct either inside or outside the Club premises is contrary to the interests of the Club and injurious to its reputation, they may terminate that person's membership.
Before arriving at a decision the Management Committee will give any such member an opportunity of stating their case.
All complaints and disputes shall be submitted in writing to the Club Manager who will lay them before the Management Committee.
Any person whose membership is terminated shall have no claim against the Club, the Management Committee or any member thereof.

20. Guests
A Full, Retired or Family member shall be permitted to introduce two guests per month, to the Club premises.
The name of the visitor, and the member by whom he/she is introduced, shall be written in the visitors book kept for that purpose.
A member introducing a guest shall be responsible for the guest strictly observing the Club rules.
No person whose membership has been terminated under Rule 18 shall be permitted to enter the Club as a guest.
Any member of the Clubs or organisations taking part in interteam or other events at the Club or Club ground shall be entitled to the use of the Club premises on that day or days and intoxicating liquor may be sold or supplied for consumption on the premises to such persons provided they are over the age of 18 years.

21. Bye-Laws
The Management Committee may from time to time make, vary and revoke bye-laws (not inconsistent with the rules) for the regulation of the internal affairs of the Club and the conduct of members. The bye-laws in force from time to time shall be binding on all members.

22. Subscriptions
The subscriptions for members, other than Honorary members, shall be as fixed by the Management Committee from time to time under the bye-laws. Said subscriptions shall be due and payable on election under Rule 14. Conditions of Membership hereof and thereafter without demand on the 1st of January of each year.
The Management Committee may terminate the membership of any member whose annual subscription remains unpaid on the 28th January of any year.
Associated Company employees subscriptions may be paid from salaries and wages, provided that the authority to deduct the amount due is given on the form of application for membership.

23.   A General meeting of the Club shall be held annually between the 1st November and 31st December.
Notice of such meetings must be advised to the members by notices or other means, at least 28 days prior to the Meeting.
Registration list of Full, Retired and Family members attending, and eligible to vote, must be made. (Refer to Rule 26)

The meeting shall consider and deal with:
a   The Certified Accounts of the Club in respect of the year ended 30th September preceding the meeting.

b   Chairperson's Report.

c   Election of Club members to the Management Committee pursuant to Rule 4. Nominations for the election of Club members to the Management Committee shall be posted on the Club notice board 21 days prior to the meeting.

d   Election of Club Member to the Company Board.
Nominations for the election of Club member to the Company Board shall be posted on the Club notice board 21 days prior to the meeting. No Club member elected to serve on the Management Committee may be a member or elected member of the Company Board.

e   Proposed alteration to the General Rules which must be received by the Club Manager in writing not less than 21 clear days before the meeting. These shall be displayed on the Club premises for not less than 14 days before the aforesaid Annual General Meeting. A quorum to propose alterations to the General Rules shall be 45 voting members.

f   Any other motions which must have been received by the Club Manager in writing not
less than 21 clear days before the meeting. These shall be displayed on the Club
premises for not less than 14 days before the aforesaid Annual General Meeting.

g   Any other business
Any other business shall not include any matters, which should have been discussed under items 'e' and 'f .
A quorum for the Annual General Meeting shall be 20 voting Members.
Ordinary resolutions shall be effective if, but only if, carried by a vote of the majority of those Full/Retired Members present and voting. A quorum to propose alterations to the General Rules or Bye-laws shall be 45 voting Members.
Proposed alterations to the General Rules or Bye-laws shall be effective if, but only if carried by a vote of two thirds of those Full/Retired and Family members present and eligible to vote. (Refer to Rule 26)

24.   The Management Committee may summon an Extraordinary General Meeting (EGM) at any time on 14 days notice.

25.   Extraordinary General Meetings shall be called by the Management Committee if summoned to do so collectively by no fewer than 20 voting members within 28 days.

26.   Voting
At all General meetings of the Club all Full, Retired and Family members, with the exception of children under 18 years old and Colt Members, shall be entitled to vote.

27. Disputes
Any dispute arising out of, or not covered by, these rules shall be referred to the Management Committee

28. Interpretation of Club Rules
The Company and Management Committee shall be responsible for the interpretation of any of the Rules or Byelaws.

29. Cheques (Two signatures required).
The Club Manager,Treasurer & Management Committee Chairperson, who shall be nominated at a Committee meeting called for this purpose, shall be authorised to sign or endorse cheques for and on behalf of the Club.
Any two may sign or endorse cheques.

30. Examination of Accounts.
Independent examiners will be appointed annually by the Company.

31. Revocation of Rules
These rules may be added to, repealed, amended or replaced by resolution at any General meeting. (Refer to Rules 23 and 24.)

32. Dissolution of Club
If at any General Meeting a resolution for the dissolution of the Club is passed by a majority of the members present, a ballot of all voting members will be held within 28 days of the General meeting.
The ballot will be administered by the Company.
The proposed dissolution will only occur if 75 percent of those voting and 50 percent of those eligible to vote support the dissolution.
In the event of the dissolution of the Club the Company will proceed to realise the assets of the Club and, after discharge of all liabilities, shall dispose of the balance of the monies in accordance with the wishes of the majority as expressed at the dissolution meeting.

33. Members Liability and Age Limit
(i) Members must pay bills for every expense that is incurred in the Club on every occasion before leaving, unless prior arrangement has been made with the Club Manager/ Management Committee. No member or Guest shall remove from the Club, under any pretext whatsoever, any article which is the property of the Club unless authorised by the Club Manager/ Management Committee. Any Member breaking or otherwise damaging the property of the Club shall at the discretion of the Committee be called upon to make good such damage. Any damage caused by a Guest shall be the responsibility of the introducing Member.

(ii) No person under the age of 18 shall be supplied, either directly or indirectly, with intoxicating liquor.

34. Availability of Club premises
The availability of the Club facilities may be varied at the discretion of the Management Committee. (See Bye-Laws)
All bookings for the use of Club facilities to be made through the Club Manager and referred to the Management Committee.

35. Sale of Intoxicating liquors etc...
(i) For the supply of excisable commodities, the bar may be open in accordance with the permitted hours, as stated by the Local Licensing Authority.
Intoxicating liquor may be obtained by Members only within the hours published on the Club notice boards by the Bar Sub-Committee, these will be within the permitted hours shown above.
All intoxicating liquor supplied to members and guests for consumption must be paid for before, or at the time it is supplied. No person shall consume, or be in possession of intoxicants on the premises more than 20 minutes after the published time for closing the bar.

(ii)   The bar will only open in accordance with the times permitted by the Local Licensing Authority and any extension to those hours, provided the Club Manager is in possession of the necessary certificate granting the Club extension from the proper authority.

(iii)   There may be permitted in the Club premises (In addition to members and their visitors and members of visiting clubs under Rule 20 hereof) persons attending any social function held there with the prior approval of the Management Committee. Intoxicating liquor may be sold or supplied to such persons (provided they are 18 years of age or over) by or on behalf of the Club for consumption on the Club premises. Such social functions shall not exceed twelve in any one calendar year and shall be restricted to functions held by or in support of the Club's activities.

36.   General Rule of conduct
See Bye-Laws

37.   General Formation of Sections

Sections may be formed for recreational, cultural or sports purposes. Applications from not less than 12 Members to form a new Section shall be considered by the Management Committee, provided that such Members deposit with the Club Manager an application signed by the Member sponsoring an application and fully stating the purpose and objects of the Section together with a list of the names of the Members concerned. Such proposed Sections must not, however, conflict with the activities of existing Sections.

38.   Constitution of Sections.

If the sanction of the Management Committee has been obtained, the Member who sponsored the application must call a General Meeting of such Section for the purpose of appointing the Section Committee and Officers (who shall constitute the governing body of the Section) and drafting its Rules.
The Committee shall have not less than 4 Members and a Secretary. The names of the Committee shall be submitted to the Management Committee for approval.
The Committee and Secretary shall remain in office for one year, when the Section must hold its General Meeting for the purpose of electing new Officers and making a full report to their members on the Section's activities and finance.

39.   Constitution of Sections continued.

The General Meetings for the above purposes must be called at intervals of not longer than thirteen months save that in respect of a Sports Section whose activities are seasonal, such meetings shall be held not later than one month after the close of its season. Special General Meetings may however, be called at the discretion of the Management Committee if it considers that the Section is not running satisfactorily or for other reasons it may deem necessary. Minutes of all General Meetings must be kept and a copy must be sent to the Club Manager for circulation to the Management Committee. Subject to the above the Management Committee will not control the policy or constitution of the Section save that rules governing its finances as hereinafter expressed shall apply.
A Section Committee has power to co-opt members in the event of resignation from it's Committee.

40.   A report of the previous years activities to be made available to the Club Manager 14 days before the Club A.G.M.

41. All monies and equipment in the Sections are the ultimate property of the Company and will not be hired out, loaned or disposed of without prior agreement with the Management Committee.

42. Allocation and use of Club facilities for Sections are at the discretion of the Management
Committee.

43.   Meeting with the Management Committee.
Section Secretaries or their nominated representatives may be required to attend a meeting of the Management Committee to discuss matters appertaining to Section activities.

44.   Section subscriptions.
Any Member joining a Section may be required to pay a sum determined by that Section
Committee and approved by the Management Committee for participation in the activities of
that Section.

45.   The Section Secretary shall be responsible for ensuring that all Section Members are first I.O.W. Community Club Members in accordance with Rules 14 and 15.