THE ISLE OF WIGHT COMMUNITY CLUB
RULES - 2009
(Issue 3 November 2006)
The Constitution of the Club
A Names & Objects
The Club shall be called the Isle of Wight Community Club referred to hereinafter as the "Club" .Its colours shall be Blue and White.
The income and property of the club shall be applied solely towards promoting the club's objectives as set out in this constitution and no portion thereof shall be paid to or transferred directly or indirectly to members of this club.
The Club operates under
the delegated powers from the Milne Memorial Sports Ground Company, who
hold the lease of the property from the Isle of Wight Council, Hereinafter
the Milne Memorial Sports Ground Company is referred to as the
shall be formed a Management Committee which shall comprise of 13 members.
member who has served two years since election: if this is insufficient
No member of staff employed by the Isle of Wight Community Club shall be
election onto the Management Committee. The Management Committee may
appoint Sub-committees for any purpose that they
consider necessary and direct when any Sub-committee
shall meet and what number shall constitute a quorum.
6. The Management Committee shall be responsible for the general management of the affairs of the Club including:
b. Control of Sections (See rules relating to Sections)
Recommending to the Company the engagement, fixing remuneration, dismissal
and direction of the servants of the Club, in accordance with Employment
d. Fixing prices of commodities supplied on the Club premises.
e. Engaging in any venture of benefit to the Club.
f. Incurring on behalf of the Club
debts for supplies and services to the Club of less than
g. Suspension of a member guilty of misconduct and (in circumstances serious enough to warrant such action) expulsion from the club (subject to the member's right to appear before the committee on appeal against such suspension or expulsion). See Rule 19 'Conduct of Members'.
Meetings of the Committee shall be held
monthly, but if circumstances so warrant, a Special Meeting may be called
by the Chairperson of the Management Committee at the
request of at least two members.
8. The committee has
the power to co-opt Full Members of the Club to fill a vacancy among
the 12 Committee Members elected under these rules and inherit the full
rights of a
9. The Treasurer, under the direction of the Management Committee, shall be responsible for the accountancy of the Club and its statutory obligations.
10. The Manager is the senior paid employee of the Company responsible for the day to day running of the club, under the direction of the Management Committee. The Manager shall be responsible for all property of the Club, the general organization of its activities, including encouraging the various sections in their activities, its obligations under the licensing, excise and other acts and any other matters connected with the general administration and management of the Club.
11. Other Employees
All permanent employees will be recommended by the Management Committee for employment and, subject to approval, will be appointed by the Company. The Manager may appoint casual employees to ensure the efficient running of the club, including hours and duties etc.
The officers of the Club shall be the Management Committee
Chairperson and the Treasurer as appointed under Rule 4.
13. Any person may be invited to hold the office of President or Vice President in an honorary capacity at the discretion of the Management Committee and may not serve on the Company Board or the Management Committee.
These offices to be reviewed annually at the Club's Annual General Meeting.
Membership is open to all upon application and approval of the
Membership of the club shall be open to all
persons irrespective of their ethnic background, nationality, sexual
orientation, religion, or beliefs: or of age, sex, or disability. The
club may refuse membership or expel a member only for good and
sufficient cause as defined in
15. There shall be five kinds of Membership
a. Full Members
c. Family Members
Subject to Bye-Laws children over a specific age may hold their own Membership cards and have access to the Club as Full Members and therefore do not need to be accompanied, although their behaviour whilst at the club is the ultimate responsibility of the Parent, Grandparent or Guardian.
e. Colt Membership
Residents of the aged 10 to 18 years are eligible for election to
Colt Membership. Membership application must be made through a Section
Secretary and that section will
be responsible for their well being. Membership of Colts will only
within that section and will have no rights to any parts of the
club/grounds. Their Parents/ Grandparents or Guardians must authorise
the membership application.
Election is by the Management Committee.
Conduct of Members
E General Meetings
|23. A General meeting of the Club
shall be held annually between the 1st November and 31st December.
Notice of such meetings must be advised to the members by notices or other means, at least 28 days prior to the Meeting.
Registration list of Full, Retired and Family members attending, and eligible to vote, must be made. (Refer to Rule 26)
The meeting shall consider and deal with:
a The Certified Accounts of the Club in respect of the year ended 30th September preceding the meeting.
b Chairperson's Report.
c Election of Club members to the Management Committee pursuant to Rule 4. Nominations for the election of Club members to the Management Committee shall be posted on the Club notice board 21 days prior to the meeting.
d Election of Club Member to the Company Board.
Nominations for the election of Club member to the Company Board shall be posted on the Club notice board 21 days prior to the meeting. No Club member elected to serve on the Management Committee may be a member or elected member of the Company Board.
e Proposed alteration to the General Rules which must be received by the Club Manager in writing not less than 21 clear days before the meeting. These shall be displayed on the Club premises for not less than 14 days before the aforesaid Annual General Meeting. A quorum to propose alterations to the General Rules shall be 45 voting members.
f Any other motions which must have been received by the Club Manager in writing not
less than 21 clear days before the meeting. These shall be displayed on the Club
premises for not less than 14 days before the aforesaid Annual General Meeting.
g Any other business
Any other business shall not include any matters, which should have been discussed under items 'e' and 'f .
A quorum for the Annual General Meeting shall be 20 voting Members.
Ordinary resolutions shall be effective if, but only if, carried by a vote of the majority of those Full/Retired Members present and voting. A quorum to propose alterations to the General Rules or Bye-laws shall be 45 voting Members.
Proposed alterations to the General Rules or Bye-laws shall be effective if, but only if carried by a vote of two thirds of those Full/Retired and Family members present and eligible to vote. (Refer to Rule 26)
24. The Management Committee may summon an Extraordinary General Meeting (EGM) at any time on 14 days notice.
25. Extraordinary General Meetings shall be called by the Management Committee if summoned to do so collectively by no fewer than 20 voting members within 28 days.
At all General meetings of the Club all Full, Retired and Family members, with the exception of children under 18 years old and Colt Members, shall be entitled to vote.
Interpretation of Club Rules
(Two signatures required).
29.1 Overdraft facilities may be applied for in accordance with limits agreed by the Company as defined in Para. D3
Examination of Accounts.
Dissolution of Club
(1) A registered charitable organisation
(2) Another Club which is registered CASC
(3) The sports' national governing bodies for use by them for related community sport.
G Rules for Licensed Premises
Liability and Age Limit
(ii) No person under the age of 18 shall be supplied, either directly or indirectly, with intoxicating liquor.
Availability of Club premises
of Intoxicating liquors etc...
H Rules Relating to Sections
|37. General Formation of Sections
Sections may be formed for recreational, cultural or sports purposes. Applications from not less than 12 Members to form a new Section shall be considered by the Management Committee, provided that such Members deposit with the Club Manager an application signed by the Member sponsoring an application and fully stating the purpose and objects of the Section together with a list of the names of the Members concerned. Such proposed Sections must not, however, conflict with the activities of existing Sections.
38. Constitution of Sections.
If the sanction of the Management Committee has been obtained, the Member who sponsored the application must call a General Meeting of such Section for the purpose of appointing the Section Committee and Officers (who shall constitute the governing body of the Section) and drafting its Rules.
The Committee shall have not less than 4 Members and a Secretary. The names of the Committee shall be submitted to the Management Committee for approval.
The Committee and Secretary shall remain in office for one year, when the Section must hold its General Meeting for the purpose of electing new Officers and making a full report to their members on the Section's activities and finance.
39. Constitution of Sections continued.
The General Meetings for the above purposes must be called at intervals of not longer than thirteen months save that in respect of a Sports Section whose activities are seasonal, such meetings shall be held not later than one month after the close of its season. Special General Meetings may however, be called at the discretion of the Management Committee if it considers that the Section is not running satisfactorily or for other reasons it may deem necessary. Minutes of all General Meetings must be kept and a copy must be sent to the Club Manager for circulation to the Management Committee. Subject to the above the Management Committee will not control the policy or constitution of the Section save that rules governing its finances as hereinafter expressed shall apply.
A Section Committee has power to co-opt members in the event of resignation from it's Committee.
40. A report of the previous years activities to be made available to the Club Manager 14 days before the Club A.G.M.
41. All monies and equipment in the Sections are the ultimate property of the Company and will not be hired out, loaned or disposed of without prior agreement with the Management Committee.
42. Allocation and use of Club facilities for Sections are at
the discretion of the Management
46. All Sections must account to the Treasurer of the
Management Committee annually in respect of all monies received and paid,
and at any other time at the request of the Club Manager.
47. All Section books must be submitted quarterly for V.A.T. returns at the request of the
Treasurer of the Management Committee.
48. Each Section shall endeavour to cover their own expenses.
Application for financial assistance will be considered by the Management Committee.
Any grant, or part of, not used in the current year will not be carried forward into the next
financial year without leave of the Management Committee.
49. Expenditure against agreed budgets will be subject to the approval of the Management
50. A cashbook must be kept in good order and an annual Examined Statement of Accounts be presented to the Treasurer of the Management Committee
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